Boost Your Business Insight with Project Tracking in QuickBooks

If you work on multiple client jobs or long-term contracts, knowing exactly how much time, money, and resources go into each project is key to making smart business decisions. That’s where Project Tracking in QuickBooks comes in.

Why Project Tracking MattersWithout tracking, it’s hard to know if a project is truly profitable. You might be spending more on labor, materials, or overhead than you realize—eating into your margins. Project tracking helps you:

• See income and expenses tied to a specific job.

• Compare estimated vs. actual costs.

• Identify your most profitable services or clients.

How to Add Project Tracking in QuickBooks

1. Turn On the Feature

   • In QuickBooks Online, go to Settings > Account and Settings > Advanced.

   • Turn on Projects and save your changes.

2. Create a Project

   • Click the Projects tab in your left menu.

   • Select New Project, name it, and assign it to a customer.

3. Add Transactions

   • Link all related invoices, expenses, and time entries to that project.

   • QuickBooks will group them so you can see the full picture in one place.

   • As you enter new transactions/classify new transactions you can link them to a project - YOU CAN EVEN DO THIS FOR PAYROLL HOURS!

4. Review Your Profitability

   • Use the Project Profitability report to check if you’re staying on budget—or need to make adjustments.

Bottom LineProject tracking turns QuickBooks into more than just a bookkeeping tool—it becomes a real-time profitability dashboard for your business. By keeping an eye on each project’s numbers, you can work smarter, price better, and grow faster.